11 sourced use cases from firms of 1 to 200 people. Filter the full archive by Tofu to combine it with a category, region or search.
Accounting and bookkeeping firm, Singapore
Bulk PDFs from clients, each holding 20 to 30 invoices, go into Tofu. Tofu splits them and extracts the line items into Xero. The firm had asked its previous capture tool for line item extraction for about two years without success.
Result The firm says document extraction and data entry time fell by 30 to 40%.
Two bookkeeping and accounting teamsSingapore
Accounting and corporate services firm, Singapore
Staff upload client bank statements and bills to Tofu, which reads each page and posts the lines to Xero. Junior staff now review the extracted data instead of typing it. The firm tried four other tools over twelve years before settling on this one.
Result Bank statement processing fell from 10 to 15 minutes a page by hand in Excel to under 2 minutes.
20 staffSingapore
Outsourced bookkeeping firm, Colombo
Bookkeepers upload client documents, from system invoices to handwritten receipts, to Tofu. Tofu reads and codes them and posts to QuickBooks. One person now covers three clients that each had a dedicated bookkeeper.
Result One bookkeeper now handles three clients that previously needed three dedicated bookkeepers.
10 bookkeepersSri Lanka
Accounting and corporate advisory firm, Malaysia
Bookkeeping preparers send client invoices and receipts through Tofu once it has been trained on each client. Tofu reads the documents and posts them to Xero or QuickBooks Online. Staff review the entries. The firm began with a handful of clients and now runs 14 through it.
Result The accounting manager says Tofu saves more than 50% of the bookkeeping time on data entry for well trained client entities.
10 to 12 preparersMalaysia
CFO services and bookkeeping firm, Malaysia
The two person bookkeeping team uploads supplier and sales invoices to Tofu. Tofu reads them and posts them to QuickBooks Online with the document attached to each transaction. Staff review the entries instead of typing them.
Result Monthly close moved from missing the 15th every month to finishing by the 10th.
2 bookkeepers plus leadershipMalaysia
School caterer, Cyprus
The CFO scans the week's supplier invoices and uploads them to Tofu. Tofu reads each invoice line by line and posts every line to the right cost code in QuickBooks. Before this, mixed invoices were booked as one line and keyed in at weekends. He checks the lines against the invoice on screen.
Result Month end close fell from about 40 hours to 40 minutes to an hour a week plus about an hour at month end.
14 staffCyprus
Restaurant group, England and Wales
Suppliers email their bills to Tofu and the finance lead sends receipts and chef card purchases on WhatsApp. Tofu reads each document, codes it line by line and sends the bill to Xero. The lead reviews it weekly and matches it to the bank feed.
Result The finance lead estimates it saves him about two days a week.
Not statedUK
Tax advisory and accounting firm, Malaysia
Staff upload a client's bank statements to Tofu, which reads each line. They review what it extracted and then approve it into Xero. The firm describes Tofu as working like an intern that learns from corrections.
Result A 10 page bank statement fell from about 30 minutes to about 2 minutes.
Not statedMalaysia
Accounting and tax compliance firm, Quezon City
The team uploads invoices to Tofu, which pulls out supplier names, tax numbers, addresses and the VATable and VAT exempt split. It then pushes draft transactions into QuickBooks Online. Processors review, correct and verify. The firm set up rules for Philippine tax authority requirements.
Result Preparing quarterly VAT reporting for one entity fell from a week to three days.
10 staffPhilippines
Accounting and business setup firm, Dubai
Bills, sales invoices and bank statements go through Tofu, which reads them and posts them to Xero for a person to review. Associates and new joiners handle Tofu while accountants do advisory and compliance work. A 30 day trial of 50 bills began the rollout in August 2025.
Result Processing a bill fell from 3 to 4 minutes to under 1.5 minutes.
50 staffUAE
Corporate services and bookkeeping firm, Malaysia
A two person accounting team uploads clients' mixed invoice PDFs to Tofu, which reads and sorts them, including Chinese language documents. The team checks the extracted data and publishes it to Xero with the documents attached.
Result Bookkeeping for a clean client file fell from 3 to 4 hours to 30 to 60 minutes.
Not statedMalaysia
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